Terms and Conditions
The registration agreement, cancellation policy, payment terms, and event policies governing all Acadivate conferences, memberships, and programs.
This registration agreement shall be governed by and construed in accordance with the laws of India, and all international governance is expressly excluded. You are deemed to have accepted these terms and conditions when you proceed with the registration process. Acadivate Research and Innovation Foundation maintains the right to remove, add, or modify the Terms and Conditions as set out, with or without notice.
Clarification of these terms or any concerns may be addressed to Acadivate using the contact details below.
legal@acadivate.org
acadivate@gmail.com
Acadivate Research and Innovation Foundation, Maharashtra, India
Insurance
Delegate and speaker responsibility
It is the responsibility of all delegates and speakers to arrange appropriate insurance cover in connection with their attendance at the conference.
Acadivate and its respective employees, agents, representatives and assigns accept no liability whatsoever for any injury, damage, loss, accident, delay or any other incident which may be caused by the negligence, defect or default of any company or person in performing these services.
Responsibility is not accepted for losses, injury, damages or expenses of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes.
Disclaimer
Views expressed by attendees and sponsors
The views expressed by any conference attendee, speaker, exhibitor or sponsor are not necessarily those of Acadivate. All conference attendees, speakers, exhibitors and sponsors are solely responsible for the content of any and all individual or corporate presentations, marketing collateral, advertising and online web content.
Cancellation Policy
Refunds, substitutions, and event postponement
3.1.1. Cancellation by the Delegate
If a delegate can no longer attend a conference, the delegate may cancel their registration and receive a full refund, less a 20% administration fee, up to the cancellation deadline (as shown on each item page). After the cancellation deadline, Acadivate will not refund the registration fee if the delegate cancels or fails to attend.
3.1.2. Substitution
If a delegate is unable to attend the conference, the delegate may request a substitution or receive 100% of the fee as credit representing payment made towards a future Acadivate conference. This credit will be available for up to two years from the date of issuance. Requests must be made in writing before the advertised conference registration deadline.
3.1.3. Cancellation of Travel and Accommodation Reservations
Delegates are responsible for cancelling their own travel and accommodation reservations.
3.2. Event Postponement
Acadivate is not responsible for any loss or damage as a result of substitution, alteration, postponement, or cancellation of the event due to causes beyond its control including without limitation, acts of God or public enemies, civil war, insurrection or riot, fire, flood, explosion, earthquake, sabotage, accident, change of law, strike, labour trouble or work interruption, terrorism, or any cause beyond its reasonable control.
Should a conference be postponed due to unforeseen circumstances, such as weather, strikes, hostilities, wars, terrorist acts, acts of nature or other such causes, Acadivate will transfer the delegate's registration fee to the new date of the conference. If the delegate is unable to attend the rescheduled conference, the delegate will receive 100% of the fee as credit representing payment made towards a future Acadivate conference. This credit will be available for up to two years from the date of issuance.
3.3.1. Conference Tour and Dinner Cancellation Policy
A minimum of 15 participants is required to operate conference tours and dinners. Acadivate reserves the right to cancel these events if minimum numbers are not met. In the event that a tour or dinner is cancelled for this reason, the tour/dinner registration fee will be refunded in full.
3.3.2. Tour Cancellation by Delegate
If a delegate can no longer attend a tour or Conference Dinner, the delegate may cancel their registration and receive a full refund, less a 20% administration fee, up to the cancellation deadline (as shown on each item page). After the cancellation deadline, Acadivate will not refund the registration fee if the delegate cancels or fails to attend.
Visas & Travel
Delegate travel arrangements and visa responsibilities
4.1. Travel Arrangements
Delegates are required to secure their own travel and accommodation arrangements.
4.2. Visas
It is the delegate's responsibility to investigate the visa requirements for entry to the conference host country and to apply for a visa, if necessary. Delegates who require an entry visa must allow sufficient time for the application procedure.
All expenses incurred in relation to the visa application are the sole responsibility of the delegate.
Upon written request, Acadivate will assist registered authors of accepted papers by providing a Letter of Invitation to your email address within 7 working days. An original copy can also be requested to be sent to a designated postal address by registered post at an additional cost. The Letter of Invitation does not guarantee an entry visa to the conference host country.
Note for international delegates: Conference host countries may change between editions. Always verify visa requirements with the relevant embassy or consulate well in advance of your travel date.
Payment
Online payments, bank transfers, donations, and discounts
5.1. Online Payments
All online payments are securely handled by Razorpay, PayPal, and Stripe.
Legal Agreements for PayPal Services: paypal.com/us/webapps/mpp/ua/legalhub-full
Legal Agreements for Stripe: stripe.com/us/checkout/legal
Legal Agreements for Razorpay: razorpay.com/terms
5.2. Bank Transfer Payments
For both domestic and international bank transfers, the local bank charges for the remittance are to be paid by the registrant. International bank transfers to India are subject to an additional fee to cover intermediary bank charges.
5.3. Donations
All donations made in support of Acadivate's educational and community initiatives are non-refundable.
5.4. Discounts
5.4.1. Discount Eligibility
Members of Acadivate's Global Partner institutions and delegates who have previously attended an Acadivate conference are eligible for a 10% discount on the registration fee. Group (10+) discounts are available on request. Acadivate Members are eligible for a 15% discount on all conference registration fees.
5.4.2. Limitation of Discounts
Only ONE discount may be applied to an individual registration. Under no circumstances may any of the discounts be combined. Discounts may only be claimed at the time of registration.
5.4.3. Students
A student is defined as a holder of a student identification card from a government-accredited/recognized institution of higher learning. Students must be enrolled in a full-time course to qualify for the discounted rate. A copy of the student identification card (or equivalent) must be provided on arrival at the conference. If a copy of the card is not provided, the full registration fee will be charged.
GST Notice: As applicable under Indian law, Goods and Services Tax (GST) may be charged on registration fees, membership dues, and other taxable services. Applicable taxes will be added at the time of payment where required.
Admittance
Right to refuse admittance, age limits, and dress code
6.1. Right to Refuse Admittance
At Acadivate's sole discretion, without refund, Acadivate reserves the right to refuse admittance or to expel from the conference anyone who Acadivate determines is behaving in a manner that could be disruptive to the conference or any other attendee, or is found to be in breach of venue policies.
6.1.2. Age Limitation
Attendees must be 18 years of age to attend an Acadivate conference and related side events, including the Welcome Reception, tours, and Conference Dinner. Requests for any exception to this term must be made in writing to Conference Management.
6.1.3. Dress Code
All attendees must adhere to any dress code policy set by a conference venue in order to gain entry to an event.
Multi-authored Submissions
Registration requirements for presenting authors
If an accepted submission is multi-authored and more than one author wishes to present it, each attending author is required to register and pay the registration fee separately.
Limit on Presentations
Maximum presentations per presenter
A presenter is limited to two presentations per conference. Presenter registration only covers one presentation. An additional registration is required to present a second presentation, and this is available at a 50% discounted rate.
Photography, Audio and Video Recording
Consent to use of image, likeness, and recordings
During the course of a conference, attendees may have their voice, likeness and/or actions captured in photographs, video and/or audio recordings. By attending a conference, attendees agree to irrevocably grant Acadivate, its assigns, licensees and successors the right to video, photograph, publish, record, broadcast, exhibit, digitize, display, copyright, license, transfer, reproduce, translate, modify, edit or otherwise use perpetually throughout the world, in all media now and hereafter known or devised, in whole or in part, images, likeness, voice, name and actions in audio and video recordings, photographs and materials prepared by and/or disseminated by Acadivate Research and Innovation Foundation.
Personal Information Management
Data protection under Indian law
All data obtained by Acadivate Research and Innovation Foundation is held and used in compliance with Indian law under the auspices of the Digital Personal Data Protection Act, 2023, and other applicable data protection regulations in force in India.
For details on how we collect, store, process, and protect your personal information, please refer to Acadivate's full privacy policy, available on request or on our website.
If you have any questions regarding the processing of your personal data, please contact us at legal@acadivate.org or acadivate@gmail.com.
Governing Law & Jurisdiction
Applicable law and dispute resolution
These Terms and Conditions shall be governed by and construed in accordance with the laws of India. All international governance frameworks are expressly excluded to the extent permitted by law.
Any dispute arising out of or in connection with these Terms and Conditions, including any question regarding their existence, validity, or termination, shall be subject to the exclusive jurisdiction of the courts of India.
By proceeding with registration, you confirm that you have read, understood, and agreed to be bound by these Terms and Conditions.
You Have Accepted These Terms
By proceeding with any registration, membership, or program on the Acadivate platform, you are deemed to have read, understood, and accepted these Terms and Conditions in full.
Get in Touch
If you have any questions about these Terms and Conditions, or need clarification on any clause, please contact us.
Registered Office
Acadivate Research and Innovation Foundation
Maharashtra, India